Fees, Registration & Payment
Course registration opens on 1 September 2017 and involves filling in a short, secure web form - hosted by the College's Finance Department - where you select your desired course at the appropriate rate and input your contact and card payment details.
The courses on our Main Programme start on 16 October 2017 and run over two terms (Autumn plus Spring term). Classes meet 2 hours per week, 18.00-20.00, over 20 weeks giving 40 hours of tuition. All welcome to enrol!
To assist you with choosing the right course and to avoid delays with the processing of your details we ask that you please follow the steps below which are designed to guide you through registration. You will find our fees and the registration process explained - please review the following details carefully.
Enrolment and fee information
Step 1 - Rates
Fees for 2017-18 Main Programme (October 2017 - March 2018). Fees are per one whole 20-week/2-term course.
|Rate category||Who for||Rate and rate validity|
|Rate category A||Current Imperial College students & staff||
£195 "Early Bird" Special
£215 Standard rate
|Rate category B||Imperial College alumni, non-Imperial College students, UoL staff, Friends of Imperial College, South Kensington Museums, Lycee Charles de Gaulle||
£255 "Early Bird" Special
£280 Standard rate
|Rate category C||All other applicants||
£330 "Early Bird" Special
£365 Standard rate
|Above rate categories are explained in detail on the next expandable slide|
Step 2 - Rates explained
Which of our three rate categories you fall under depends on your status - please find full details below and ensure you select the correct rate category for registration. Each application is individually validated.
Fees are per one WHOLE 20-week/2-term course.
|RATE CATEGORY||APPLIES TO||INSTRUCTIONS|
(formerly internal rate)
|All CURRENT Imperial College students & staff. This includes Imperial NHS Trust, Imperial College Press, and Imperial Innovations.||
Please use your Imperial College email address for enrolment. If you prefer using a different email address please state your Imperial College email or login in the comments box on the web enrolment form. You should also quote your CID and indicate a contact telephone number. Incoming first-year students please email us a copy of your acceptance letter from Registry.
Category A @ 50% off
(formerly internal discounted rate)
|Only applies to Centre for Languages, Culture and Communication current staff & current postgraduate students in our Centre's Science Communication unit, and to current undergraduates on an Imperial College 'Language for Science' degree programme (e.g. Chemistry with Spanish, Biochemistry with German, etc.).||
Please use your Imperial College email address for enrolment. If you prefer using a different email address please state your Imperial College email or login in the comments box on the web enrolment form. You should also quote your CID and indicate a contact telephone number. Incoming new postgraduate students should please email us a copy of your acceptance letter from Registry etc.
|Category B||Applies to Imperial College alumni, Friends of Imperial College (membership must cover full course duration), all current non-Imperial College students (incl. RCA, RCM, University of London, etc.), RCA, RCM and University of London staff, South Kensington museum staff (Victoria & Albert Museum, Science Museum, Natural History Museum), Royal Geographical Society staff, Santander Bank staff (Imperial College Walkway branch only), Austrian Cultural Forum staff, staff at an Exhibition Road Cultural Group (aka Discover South Kensington) member organisation, Lycee Charles de Gaulle staff, and Historic Royal Palaces staff.||You must use an email address which clearly shows your affiliation (e.g. Imperial College alumni email address, UK educational email address, Lycee Charles de Gaulle, South Kensington museum email address, etc.). Alternatively, please email us a copy of your valid UK student or relevant staff card or a copy of your employment contract, etc. Friends of Imperial College should provide evidence of current membership.|
Category B @ 10% off
(formerly external discounted rate)
|American Institute for Foreign Study (UK) Ltd staff are entitled to a 10% discount.||AIFS staff please manually deduct 10% when applying online. An @aifs.co.uk email address must be used for enrolment.|
|Category C||If you do not fall into any of the above categories, rate category C applies. This includes spouses of category A or B applicants.||No special instructions.|
|EARLY BIRD SPECIAL||To encourage applicants to apply early, we operate a slightly lower set of rates for enrolments made in September only. Above rate categories apply. Please find the early-bird rates advertised above. The standard rate applies from 1st October.||Above instructions also apply depending on rate category.|
|If your rate category doesn't become clear from the details you submit to us we will ring or email you for clarification. We will also contact you if there is an over- or underpayment.|
Step 3 - Course descriptions
If you have not yet carefully read the course description for the course you are interested in please do so before proceeding with registration. The course descriptions can be found here.
Step 4 - Language advice
Where applicable please do contact the relevant language coordinator for course-level advice should you not be entirely clear about your level of proficiency. Contact details can be found here.
Step 5 - Terms & conditions
By proceeding with course registration you acknowledge that you understand that
- full payment must be made at the time of registration. We are unfortunately unable to accept payment in installments;
- members of the 'Friends of Imperial College' must hold valid membership for a minimum of 3 months counting from the start of the Autumn term;
- refunds are not possible once payment has been made and the term has started (NOTE: clashes with your work or study timetable are NOT grounds for a refund);
- students must be registered for their course prior to attending any sessions
Policy on registration of minors
Unfortunately our evening classes are not open to anyone under the age of 16 at the time of registration. Those who are 16 or 17 must have our Centre's parental consent form [pdf] signed which follows the College’s policy on minors. The signed form should be emailed or posted to our Centre at the time of registration. Not affected are under-age applicants who wish to join a course alongside their parent or guardian.
Change of course level (language courses only)
Should you find the language course level you have chosen unsuitable for your level of proficiency we will endeavour to register you for a different course, however this is subject to availability and seeking advice from the relevant language coordinator. We strongly encourage all language-course applicants excluding absolute beginners to seek course-level advice from the relevant language coordinator PRIOR to registration. This will ensure you start the programme at the correct level.
Step 6 - Web registration
Web registration as the quickest, safest and most convenient way to enrol opens 1 September 2017. No paper registration form required. Fees are per one WHOLE 20-week/2-term course. Our programme timetable shows which courses are already fully booked.
Please do the following on the registration & payment portal which opens in a new window as shown on the right.
- As shown highlighted in the screenshot, next to 'Organiser' please scroll about halfway down the list and select for the languages 'Eve Classes Languages Cat A', 'Cat B', or 'Cat C' (fee as appropriate), or for the Science, Arts and Humanities (SAH) courses select 'Eve Classes SAH Cat A', 'Cat B', or 'Cat C' (fee as appropriate);
- Underneath next to 'Event' please choose your desired language course & level or non-language course. Please ignore the random number starting 1708 which follows the course, day and rate details;
- Category A applicants must supply their Imperial College CID number in the relevant web form field. Category B applicants must make their eligibility for this rate clear (see notes under Step 1 and 2 on this page - please kindly do not leave us guessing by using a Google, Hotmail etc. email address with no proof left for your category B status);
- If you wish to pay for someone else's registration fee alongside your own please prepare only one transaction and manually change the fee to the appropriate total amount and note the other person's fee category and details (name, phone number, email address and course choice) in the 'Comments' box. Please ensure the other person's eligibility criteria are clear from the details submitted unless it is a fee Category C application;
- Please fill in your personal & payment card details. Your email address must be spelled correctly and please do not forget to provide a contact telephone number.
- Once you have submitted the web form please look out for a payment confirmation email from RBS WorldPay to reach you instantaneously to confirm your registration & payment. Please treat this as confirmation that everything is in order with your booking - we will email or ring you if there are any issues we need to discuss with you.
If you experience any problems with web registration please ring 020 7594 8756.
There will be no formal enrolment confirmation sent to you by email before October - do not be alarmed by this as this is normal. If you have registered before 10 October 2017 but have not received an enrolment confirmation from us by this date please ring us.
Please note our courses are self-financing. If there is insufficient registration, a course may need to be cancelled. Should this affect your course we will notify you as soon as possible. For all courses with sufficient registration, full final programme details including classroom locations and teacher contact details will be sent by email by late Friday afternoon on 13 October 2017.
Alternative ways to register
If you have a credit or bank card and are in a position to use the internet you should please use web registration. For all other applicants who do not, the following alternative registration methods are available from 18 September 2017. Please follow the instructions given below.
|Registration method||Important remarks|
|Application by post||A paper registration form must be completed: Enrolment form rate Category C [pdf]. Please enclose a cheque over the appropriate amount, made payable to "Imperial College", and a copy of your qualifying ID or other relevant document if applying at anything other than rate category C. Please find the address for your letter & cheque on our website.|
|Application in person||A paper registration form must be completed: Enrolment form rate Category C [pdf]. Please print and complete this before you arrive. Cash or cheque (made payable to "Imperial College") are accepable methods of payment. Please arrive Monday - Friday between 10.30am and 4pm. Our address can be found on our website.|
Certificate of attendance
Students who have attended a minimum of 70% of the 20 sessions (14) are eligible for a certificate of attendance. These are issued directly by the teacher in the final class at the end of March. Certificates not collected on that occasion will only be held for collection centrally in the Centre for Languages for a limited time - collections should therefore be made as soon as possible.
Optional test / ECTS credits
Even though our evening classes cannot be taken for degree credit at Imperial College, ie. they do NOT count towards a student's science or medical degree programme, Imperial College undergraduates and postgraduates may, if they have attended 70% of their evening classes, take a test at the end of any evening class which, if passed, will entitle them to 2 European Credit Transfer System (ECTS) units. Registration for these tests is held in January.
Course participants who are NOT Imperial College students may also take these tests but will be charged a small fee. Details can be obtained from the Centre from January.
The tests are marked by Imperial staff and are rated Pass, Fail or Distinction and these results are published by email at the end of June.
Course fee reimbursements for ICBS students
Imperial College Business School (ICBS) postgraduates please note that ICBS operate a reimbursement scheme for evening class registration fees. Only the following programmes are eligible: MBA and MSc Innovation, Entrepreneurship and Management, and MSc Management. The offer likely is limited to language courses as the idea is to provide an incentive to acquire or expand your language skills. Eligibility criteria should be checked directly with your ICBS Administrator. If you qualify ICBS will pay you back your evening class registration fee in full upon successful completion of your evening class. You will need to show your payment receipt and your evening class certificate of attendance to your ICBS Administrator.
Certificates of attendance are issued to eligible students by the teacher in the final session at the end of March. In order to qualify you must have attended a minimum of 70% (or 14 sessions) out of the total number of 20 classes over the two terms. If you are eligible for a certificate but can't attend the final session you must collect your certificate from our Centre's office on level 3 of the Sherfield building as soon as possible thereafter. Please note that uncollected certificates are discarded at the beginning of October.
We would like to stress that this ICBS reimbursement scheme operates entirely outside of our Centre. Please direct all enquiries directly to ICBS.