Please see below the FAQs for new starters and managers:

New starters

Why have Essentials?

Imperial College Essentials (Essentials) cover the critical areas of safety, information security and the working environment, and has been developed to ensure that staff are aware of their responsibilities and expected behaviours whilst working at the College.

What does this mean for me?

Imperial College Essentials (Essentials) form part of your induction and cover significant information and training that you must know as a new member of staff in your first six months. If you are a new member of academic staff, you are also required to complete the Essentials during your first six months and not wait until the end of your probation.

Is this mandatory?

Essentials cover what you must know as a new member of staff in your first six months and cover significant information and training. Completion of Essentials will be checked as part of your induction and complying with Essentials will form an important part of you passing your probation, if you have six-month probationary period.

How do I book onto the training?

All training can be found on the Imperial College Essentials website. Essentials webpage will link you to the required training and information page. All you need to do is select the intended box.

What time frame do I have to complete the Essentials?

Imperial College Essentials is part of your standard probationary period, so you will have 6 months to complete, if you have a six-month probationary period.

I have recently joined and I am unable to complete some of the required training, is that okay?

Ideally, all necessary training needs to be completed within six months.  Should this prove absolutely impossible, this needs to be indicated on your end of probation document. Please note, completion of your probation and pay increment will be delayed until all the requirements have been completed. 

What happens if I don’t do a mandatory course?

It is a requirement to complete all the mandatory requirements within 6 months of joining the College. Successful completion of your probation may be affected if such training has not been completed.

What if my manager does not allow me time to do training?

Managers have been made aware of their responsibility to ensure that you are given sufficient time to complete the required training and suggested reading. If you find any difficulty, please let your Essentials Champions know.

I have more questions, who can I talk to about this?

You can talk with your Essentials Champions for further information; alternatively, you can send an email to ICEssentials@imperial.ac.uk.

Managers

Why have Essentials?

Imperial College Essentials (Essentials) cover the critical areas of safety, information security and the working environment, and has been developed to ensure that staff are aware of their responsibilities and expected behaviours whilst working at the College.

Who is this meant for?

Currently Essentials is targeted at all new starters to the College.

How will my new staff member be provided with a physical booklet when they start?

All new members of staff complete a day one safety induction form in order to receive their College ID card. All staff will be issued with a booklet from security on their first day of employment at the College.

What time frame does my new starter have to complete Essentials?

Imperial College Essentials is part of standard induction, so they will have 6 months to complete.  Academics who have different probation arrangements are still expected to complete within 6 months. You are expected to check your new staff’s progress at varying stages during those 6 months to ensure they are on track to successful completion.

Is Essentials now part of the PRDP process?

Currently independent, it is anticipated that future developments will see Imperial College Essentials linked to the PRDP appraisal process.

Will Essentials apply to colleagues who have been here over 6 months?

Essentials will eventually become a requirement for all staff. Further information on this will be communicated at a later date.

Who is my Essentials Champion?

Details of your Essentials Champion can be found here: Essentials Champions

How will I know when any training has been completed?

Some of the required online training will automatically generate an email informing you of the ‘date completed’ and whether the member of staff has passed. Where the training or learning is not online, the line manager is responsible for ensuring that your new team member has understood their requirements. 

What are my responsibilities as a line manager? What resources are available to me?

All managers have a responsibility to ensure that any new staff members have been correctly inducted, this means working through the booklet and ensuring the ‘date completed’ section in the table has been completed. All resources for Imperial College Essentials can be found on the website.  Once induction is complete, managers should conduct a yearly check to ensure that their staff are still up to date with Essentials requirements.

How often will this be audited?

Imperial College Essentials will be audited as part of the PRDP process and you will be asked on the PRDP form to confirm that you have checked within the previous twelve months that all Essentials are up to date. At the moment, there is no requirement to go through the Essentials during the PRDP discussion.

My team member has recently joined, they will be very busy with other things. Can they do the Essentials after 6 months?

Ideally, all necessary training needs to be completed within 6 months.  Should this prove absolutely impossible, this needs to be indicated on the end of probation document. Please note that the probation period will be extended and the pay increment will be delayed until all the Essential requirements have been completed.

Why are these areas essential?

The College needs to ensure that our staff are safe, comply with the law and contribute to Imperial being a great place to work.

Who decided what was "essential"?

All aspects of the Essentials have been endorsed and supported by the Provost’s Board.

When would Essentials training need refreshing?

Some of the online elements of Essentials have stipulated times for refreshing – these will be clearly stated as part of the course.  For other elements, the yearly audit should include a discussion with each individual to ensure they feel that their knowledge is up to date – if it isn’t, then they would need to revisit some of the information or training. Any changes or additions to Essentials requirements will be communicated to all staff via our standard communication channels; any other information will be on the Essentials webpages.

Where can I learn more about Imperial Expectations?

Information on Imperial Expectations can be found here.

Where can I learn more about Operational Excellence (OE)?

You can find out more about the OE programme here.

When am I required to audit progress?

A line manager is required to review the booklet with the new starter at varying stages during the initial 6 months of employment at the College. 

I have more questions, who can I talk to about this?

You can talk with your Essentials Champion for further information; alternatively, you can send an email to ICEssentials@imperial.ac.uk.